Rimkus Consulting Group

Administrative Assistant

Job Locations CA-ON-Toronto
Posted Date 1 week ago(2/9/2018 11:24 AM)
# of Openings
1
Category
Administrative/Clerical
Type
Full-Time

Overview

Our office in Toronto is growing and we want someone who will grow with us! We need someone who can perform a variety of functions related to office administration, personnel support, accounting, marketing and a bit of HR thrown in as well. We are looking for someone who can get the job done with minimal supervision, someone who can exercise initiative and independent judgement but knows when to ask for help.

Responsibilities

The day to day:

  • Basic administrative functions: office correspondence, answering phones, routing calls and messages, assisting external and internal personnel, maintaining files, scheduling and organizing meetings and conferences, ordering equipment and office supplies as needed (with approval of course), overseeing office and equipment maintenance.

The extras we need:

  • Continual attention to detail
    • Taking incoming job assignments and setting them up in our internal system, ensuring everything is correct on the front end
    • Ensuring the final product is perfect – compiling photos and attachments to be included in published technical reports
    • Proofreading reports for spelling, grammar and layout errors
    • Overseeing evidence storage and maintaining evidence records
  • Accounting
    • Ensuring timely and accurate completion of invoices, billing and timesheets related to jobs, expediting the coordination of any approvals needed
    • Processing job and general expense reports, check requests, and third party invoices
    • Tracking work schedules of professionals on field assignments
  • Marketing
    • Assisting marketing staff with database management, special events and creation of presentation materials
  • HR Knowledge
    • Providing basic HR support for Canadian personnel and assisting with maintaining compliance
    • Working as an intermediary with the U.S. Corporate HR Department

Qualifications

What you will need to be successful: 

  • The initiative and drive to grow with the office and the Company, taking on additional responsibilities and offices as they are added
  • High School/Secondary School diploma required, post-secondary or university degree preferred
  • Strong experience with MS Office tools (Outlook, Excel, Word, PowerPoint, Publisher)
  • Minimum 5 years of administrative experience
  • Ability to handle confidential and sensitive information
  • Valid passport with the ability to travel to the United States as needed
  • Proficient in written and spoken English
  • Ability to speak and correspond in French is desirable

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