Rimkus Consulting Group

Administrative Assistant

Job Locations US-FL-Miami
Posted Date 2 weeks ago(2/6/2018 2:24 PM)
# of Openings
1
Category
Administrative/Clerical
Type
Full-Time

Overview

Supports the business group and/or department by performing clerical and administrative duties for office personnel. In addition to preparing letters, memorandums, and reports, performs duties such as financial record keeping, coordination of meetings, and working on special projects. Also, reviews reports of findings that contain sensitive and confidential information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels within the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.

Responsibilities

  • Takes new job assignments, addresses all elements of job-sheet, and inputs assignment into company systems with accuracy.
  • Review monthly Pro Forma’s, seek department head approval, and return to Accounting.
  • Ensures timely and accurate completion of invoices, billing and timesheets as related to each job.
  • Maintains all job-related files per company directives (hard copies, electronic, archived, etc. ).
  • Evidence storage and evidence records.

 

General Office Administration:

  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department or business group.
  • Sets up and maintains general office files, including accounting files, job files, vendor files, and other files related to the company’s business.
  • Process check requests, and third-party invoices.
  • Answer phones and route calls to office personnel.
  • Performs other duties as assigned.

Qualifications

  • Assocaite's levl degree or higher desired.
  • Minimun of 8 years' exprience in an administrative capacity.
  • Must have strong interpersonal skills, demonstrated poise, tact and diplomacy.
  • Must be able to handle sensitive and confidential information.
  • Must possess ability to understand departmental operations and procedures.
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Must have knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, and PowerPoint).
  • Must possess excellent business writing, editing and proofreading skills; work requires continual attention to detail, establishing priorities and meeting deadlines.

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