Rimkus Consulting Group

Office Administrator

US-MO-Maryland Heights
2 weeks ago
Job ID
2017-1533
# of Openings
1
Category
Administrative/Clerical
Type
Full-Time

Overview

We are currently seeking an Office Administrator for our St. Louis office. The Office Administrator coordinates and oversees day-to-day office administrative functions, including office organization, file and records management, purchasing, mail distribution, client invoicing and accounts receivable, and office maintenance and security. Supports the business needs of the District Manager and performs administrative duties for office personnel. Oversees office administration to achieve maximum efficiency, expense control, and productivity. Level of responsibility projected to expand with office growth and may (or may not) include supervising administrative staff. Works under general supervision, exercising initiative and independent judgment in the performance of tasks. In return for your talent and effort, we offer our full-time employees a competitive benefits package—including medical, dental, vision, life, disability, employer-matching 401(k), a flexible work schedule, and opportunities for advancement.

Responsibilities

  • Supports the business and production needs of the District Manager and the district office.
  • Relieves professional staff of routine administrative work, including preparing office correspondence, memos, resumes, reports of findings, and presentations. Depending on office size, may answer phones and route calls and messages to office personnel.
  • Responsible for proofreading, quality control, and distribution of outgoing work documents.
  • Sets up and maintains general office files, including job files, vendor files, and other files related to the company’s business.
  • Takes new job assignments and inputs all information correctly.
  • Tracks work schedules of professionals on field assignments.
  • Manages invoicing and accounts receivable. Oversees evidence storage and evidence records.
  • Assists marketing staff with database management, presentation materials, and special events.
  • Purchases office supplies, equipment, and furniture at the request and guidance of the District Manager. Also oversees maintenance of office facilities and equipment.
  • May cross-train, assist, and oversee administrative staff to ensure efficient and timely workflow.
  • Performs all duties associated with evidence.
  • Performs other duties as assigned.

Qualifications

  • Associate’s level degree or higher desired.
  • Minimum of 7 years’ experience in an administrative capacity, preferably with office management experience.
  • Must have high level of interpersonal skills to handle sensitive and confidential information. Position continually requires demonstrated poise, tact and diplomacy.
  • Must possess ability to understand departmental operations and procedures.
  • Must be able to interact and communicate with individuals at all levels of the organization.
  • Must have knowledge of a variety of computer software applications including word processing, spreadsheets, email, and database software (MSWord, Excel, Outlook, and Access).
  • Must possess excellent business writing, editing and proofreading skills; work requires continual attention to detail, establishing priorities and meeting deadlines.

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